Payroll Specialist

• Process bi‑weekly or semi‑monthly Canadian payroll (approx. 80 employees) through ADP Workforce Now, including hours, overtime, reimbursements, deductions, benefits changes, and statutory holiday pay.
• Prepare and submit ROEs, T4s, and all CRA payroll remittances on schedule.
• Reconcile payroll registers to GL entries prepared by the Senior Accountant and proactively resolve discrepancies.
• Manage new hire setup, terminations, and mid‑cycle payroll changes.
• Coordinate weekly US payroll by preparing and submitting required data to the PEO in Midland, Texas, by established deadlines.
• Extract, translate, and validate field hours, job codes, and cost‑allocation details from FieldCap into PEO‑submission templates.
• Review PEO pay registers for accuracy prior to funding release and manage ongoing communication with the PEO account manager.
• Understand how US payroll flows to the GL and coordinate with the Senior Accountant on accurate journal entries.
• Pull, reconcile, and validate FieldCap data each payroll cycle, identifying and resolving discrepancies with the Midland admin team.
• Build and maintain Excel templates to normalize FieldCap data into payroll‑ready formats.
• Prepare monthly payroll summaries for leadership including headcount, gross payroll, benefits costs, and budget variances.
• Support year‑end processes for both Canadian (T4s) and US (W‑2s, via PEO) employees.
• Maintain payroll records compliant with Canadian and US requirements and identify any payroll‑related compliance risks.

• 4+ years of full‑cycle payroll processing experience — capable of running payroll independently from inputs through submission.
• Proficiency in ADP Workforce Now from day one.
• Strong Excel skills, including manipulating raw data exports and building structured reporting templates.
• Ability to clean, validate, and organize large volumes of operational data from field systems.
• A deadline‑driven mindset with the ability to prioritize in a high‑accuracy environment.
• Experience with a US PEO payroll environment (strong asset).
• Oilfield, field services, or construction payroll experience including job‑coded hours and crew‑based workflows (asset).
• Familiarity with FieldCap or similar field ticketing/time‑capture platforms (asset).
• Multi‑province Canadian payroll experience — Alberta required; BC or Saskatchewan an asset.
• Experience coordinating payroll across multiple legal entities simultaneously.

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