Property Administrator (12-months)

RioCan

  • Ottawa, ON
  • Permanent
  • Full-time
  • 13 days ago
RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate.We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.POSITION OVERVIEW:This role is located in Tanger Outlets Ottawa and reports to the General Manager. This position is responsible for providing administrative support and to help ensure smooth day-to-day operation of the properties.RESPONSIBILITIES:
  • Collecting and entering monthly rents and tenant sales in Yardi;
  • Review A/R and call tenants for outstanding arrears;
  • Prepare statement of accounts and correspondences to send to tenants;
  • Maintain accounting / invoicing procedures in conjunction with Head Office, including processing supplier invoices, entering purchase orders into YARDI and preparing monthly tenant service invoices;
  • Maintain and update tenant lists / files and other files as necessary;
  • Prepare correspondence as necessary;
  • Assist the General Manager with preparation and tracking of annual budget and obtaining necessary reports;
  • Inform manager of any property, tenant or A/R issues;
  • Prepare and update reports;
  • Issue default and / or demand notices to tenants for non-payment of rent;
  • Record & distribute monthly sales figures for tenants reporting;
  • Prepare and distribute RANs & year end recoveries to all tenants;
  • Provide administrative support to the General Manager;
  • Ensure that RioCan's Health and Safety policies are routinely assessed at the property level;
  • Other duties / projects as required.
QUALIFICATIONS:
  • College Diploma or Certificate in Office Administration;
  • Minimum 3 years previous relevant experience in an administrative role;
  • Excellent verbal and written communication skills;
  • Proficient in Word, Excel and Outlook;
  • Proven organizational skills and ability to meet deadlines;
  • Detail-oriented;
  • Ability to resolve problems using facts and sound reasoning;
  • Self motivated, professional and flexible;
  • Ability to work both independently and as part of a team;
  • Knowledge of YARDI is an asset.
Why join RioCan?We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards and perquisites program is designed to fit and enrich your life physically, emotionally, financially, and socially. We offer eligible employees:Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.An Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.A Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.You can visit us at and follow us on to learn more about who we are and what a career at RioCan can look like for you.

RioCan