You miss 100% of the Jobs you don't apply for!Volt is immediately hiring for a Front Desk Admin in Vancouver, BC.Support daily office operations by ensuring a safe, organized, and welcoming workplace. This role serves as the front desk and first point of contact for employees, guests, and vendors, helping deliver a smooth and positive office experience through strong coordination, attention to detail, and collaboration.Key ResponsibilitiesFront Desk & Workplace Support
Greet employees, guests, and vendors and serve as the first point of contact.
Issue visitor and parking passes while following security protocols.
Manage security badges and ensure visitors complete required NDAs.
Maintain a clean, organized, and professional office environment, including meeting rooms and common areas.
Vendor & Facilities Coordination
Act as the main contact for building management and service vendors.
Coordinate office repairs, maintenance, and service requests.
Office Operations & Supplies
Order and manage office, kitchen, and workplace supplies.
Coordinate office food programs, including snacks, beverages, coffee, dairy, fruit, and bagels, while tracking budgets.
Schedule and support meetings, including room setup and catering when needed.
Shipping, Procurement & Administrative Support
Manage shipping and receiving, including customs documentation when required.
Update and resolve workplace support requests in JIRA.
Process iProcurement invoices and receiving, partnering with Accounts Payable and vendors to ensure timely payment.
Submit and track expense reports related to office operations.
Maintain team documentation and runbooks.
Workplace Experience & Projects
Support workplace events and initiatives for onsite and remote employees.
Assist with operational projects and workplace improvement initiatives.
Identify opportunities to enhance the office and front desk experience.
This is a Full Time Contract opportunity - 1 YearThe ideal candidate will have: Required Skills & Qualifications:
2+ years of experience in a similar role, ideally within a fast-paced or corporate environment.
Experience supporting financial processes, such as invoicing, expense reporting, purchase orders, or working with Accounts Payable.
An approachable and positive attitude, with the ability to work effectively in a fast-paced environment.
Highly organized, with the ability to manage multiple tasks and priorities at the same time.
Strong communication skills, clearly conveying ideas both verbally and in writing, while actively listening and asking questions for clarification.
Excellent attention to detail, with the ability to anticipate needs and plan ahead for potential operational challenges.
Ability to work independently and meet deadlines, while remaining flexible and able to reprioritize as needs change.
Familiarity with Microsoft 365 applications (Outlook Calendar, Excel, PowerPoint) and Slack.
Passion for creating a positive workplace experience and contributing to initiatives that have a company-wide impact.
Pay Rate: $28.00 to $30.00 per hour - Monday to Friday - 8am to 5pm*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed.Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. ยง 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from VOLT and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at volt-information-sciences-privacy-policy.pdf
