Supervisor, Building Operations

Halifax

  • Halifax, NS
  • $66,170-85,630 per year
  • Permanent
  • Full-time
  • 8 days ago
Job PostingHalifax Regional Municipality (HRM) is inviting applications for the full time, Permanent position of Supervisor, Building Operations in the Facility Maintenance & Operations division of Property, Fleet & Environment with the Halifax Regional Municipality (HRM).Applicants who previously applied for this position do not need to reapply.Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality's core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.The Supervisor, Building Operations, is responsible for high quality operations and maintenance services for HRM facilities utilizing resources within Facility Maintenance & Operations (FMO). The Supervisor is responsible for ensuring customer's needs are met and that the work is performed in an efficient and cost-effective manner. FMO is a fast-paced operations environment with a high volume of service work orders. The Supervisor will provide leadership in service excellence, workplace safety and work management support.As a member of the FMO team the Supervisor will provide daily frontline leadership and support to both union and non-union staff, as well as daily work management and support service delivery to over 200 multi-site buildings. This will also include work assigned to contractors through the Business Unit.The Supervisor is also responsible for the coordination of work within departmental budgets and guidelines. As part of the FMO team, and on an as required basis, the Supervisor will cover for other supervisors within the Business Unit, facilitate the completion of capital-type work, and carry out any other duties are required.Should this position become permanent through the business planning process, the successful candidate may be offered the permanent position without a further job competition process, provided the incumbent has met the required performance expectations for the position.DUTIES & RESPONSIBILITIES:
  • Facilitate the completion of both on-demand and preventative maintenance work on facilities
  • Carry out work in accordance with not only best practices, but also based on Service Level Agreements and the timelines and prioritization noted within them
  • Carry out Work Order procedures within City Works and any other CMMS required
  • Make recommendations to Business Units regarding maintenance activities and scope within various trade groups including but not limited to structural, mechanical, and electrical maintenance and repair work.
  • Review and provide input on standing offer contracts as required
  • Ensure the required permits are managed and reports are submitted to the Manager, Building Operations
  • Ensure all facility quotations for all repair and replacement work are reasonable. Ensure guidelines and service standards are met by all contractors
  • Ensure contractors and internal staff are monitored to ensure standards are met
  • Ensure preventative maintenance routines are performed on all building systems as required
  • Scheduling, organizing, implementing and setting priorities on assigned maintenance programs and other work assignments
  • Ensures proper building operations by inspecting work sites, organizing work, coordinating materials and equipment, and directing the work of subordinates and outside contractors in performing work assignments and that the necessary regulatory requirements are met.
  • Ensure service level agreements are met with all clients and ensure that a feedback mechanism is in place for customer satisfaction
  • Work closely with external parties in delivering services to the BUs
  • Provide effective leadership to private sector partners and contractors
  • Assist other BUs in developing strategies to optimize resources with respect to operations
  • Ensure work order requests are completed in a timely and efficient manner that meets the expectations of customers
  • Implement alternative service delivery strategies
  • Monitor and manage expenditures within tight budget constraints
  • Generating detailed records as required, including cost estimates, work schedules, material usage, work units completed
  • Ensure interdepartmental charge-backs are applied to appropriate work orders
  • Maintain accurate records and reports on operational and contractual matters
  • Monitor/Manage revenues and expenditures within the budget. In cooperation with the Team Lead/Manager, assist in identifying and prioritizing any capital projects
  • Responsible to oversee and provide direction to independent service providers and internal staff and make effective recommendations in respect of performance management and progressive discipline as may be required
  • Hiring, training and skills development, performance assessment, and recommended discipline of employees
  • Participate in weekly Duty Supervisor on-call rotation
  • Ensuring staff incident and accident reports are submitted in a timely manner
  • Ensuring collaboration within the office through teamwork, sharing of knowledge, resources and communication, including regular staff meetings
  • Approving requests for leave, monitors attendance and coordinates and assigns workloads
  • Ensuring staff is knowledgeable in HRM policies and procedures (i.e., Workplace Rights Policy, Human Rights Policy, Occupational Health & Safety, etc.)
  • Administers collective agreements (CUPE & NSGEU), manages attendance and safety legislation compliance of subordinates as required
  • May perform other related duties as assigned
QUALIFICATIONS:
Education and Experience:
  • A Provincial Trade Certification, a Facility Management Administration designation, Real Property Management designation or a CET certification is required
  • A minimum of 3 years' experience in Facility Management
  • A minimum of 3 years' Supervisory experience in a unionized environment
  • Experience working in a trade-related environment
  • Experience in scheduling and tracking work orders using computerized maintenance management software
  • Experience in supervising of staff and contractors
  • A combination of education and facilities management experience may be considered
  • Current & valid NS Driver's license (minimum Class 5). Must provide drivers abstract.
Technical / Job Specific Knowledge and Abilities:
  • Clear understanding of Facilities Management Services delivery, Electrical and Fire Codes, HRM Procurement policies and delivery system, & budgets
  • Comprehensive knowledge of occupational safety and environmental regulation and practices
  • Knowledge of pertinent Collective Agreements within HRM, including agreements with CUPE and NSGEU 222
  • Working knowledge of HRM relevant software, i.e., Microsoft Word Suite, SAP, Outlook, and other electronic records management systems, City Works
  • Ability to develop strategies to optimize resources within the business unit
An equivalent combination of education and experience may be considered. Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.Graduation from HRM's Aspiring Leader's Program is considered an asset, and completion of the program is equivalent to one year of leadership experience.Security Clearance Requirements: Applicants may be required to complete an employment security screening check.Please note - Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.Please note - Applicants are responsible to include all information that they wish to have taken into consideration in the review of their application, and applicants are required to provide full details of experience or training referenced in the posting. Applicants may be screened out of this competition at preliminary stages of review based on the insufficiency of the information provided, and the award of this position may be made solely on the basis of the information provided in the electronic submission without any requirement that the Employer contact the candidate for further elaboration on information referenced in the application.COMPETENCIES: Analytical Thinking, Communication, Customer Service, Decision Making, Networking & Relationship Building, Teamwork and Cooperation, & Valuing DiversityWORK STATUS: Full-time, PermanentHOURS OF WORK: Monday to Friday, 8:00am-4:00pmSALARY: NU5 $66,170 - $85,630, Salary will be commensurate with education and years of applicable experience.WORK LOCATION: 375 Cowie Hill Rd., HalifaxCLOSING DATE: Applications will be received up to 11:59 pm on April 21, 2026Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.Shortlisted candidates will be required to provide proof of their qualifications, including, but not limited to, educational credentials, professional licenses, and relevant certifications.During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the recruiter when invited to the assessment process. For more information on our accommodation process please click on the link;(position # 72285812 )

Halifax