Executive Assistant

• Maintain the DM’s schedule by organizing and coordinating meeting logistics, and ensure all supporting documentation and agendas are prepared prior to the scheduled meetings.
• Attend departmental meetings, record all minutes, and facilitate and follow up on issues related to meetings, resolutions, and other activities.
• Review and screen incoming calls from the Nation membership, the general public and business organizations and refer them to the appropriate staff.
• Provide a broad range of communication support to the DM to ensure all information is communicated effectively and efficiently across departments.
• Perform clerical functions to ensure all typing, faxing, photocopying and mailing services are completed.
• Maintain all filing systems, both manual and computer systems.
• Provide back-up for other key positions within the departments.
• Create templates, spreadsheets, forms, posters, and PowerPoint presentations as needed.
• Prepare professional and confidential correspondence, memos and documents as requested.
• Schedule, update, and send reminders for scheduled meetings, speaking engagements, and appointments.
• Maintain and present a positive and professional image of the executive office at all times.
• Perform other tasks within the scope of the position and as assigned.

• Grade 12 or equivalent plus related post-secondary courses in Administration.
• Strong computer skills with proficiency in Windows, Microsoft Suite and a willingness to learn new software programs.
• At least five (5) years of senior executive administrative experience in supporting a senior executive, preferably within a First Nations environment.
• Experience working with Indigenous people, organizations and communities.
• A minimum typing and transcribing speed of at least 60 wpm.
• Time management and organizational skills, techniques, and practices are required to use time effectively and to regularly cope with conflicting or changing priorities and established service standards.
• Excellent verbal and written communication skills, communicate effectively and sensitively with clients from diverse backgrounds, including conflict resolution.
• Analytical skills, sound judgement and decision-making skills to assess situations and determine the best possible outcomes.
• A valid driver’s license and a clean Criminal Record Check.

shíshálh Nation