Project Admin

Arcadis

  • London, ON
  • $66,000-82,000 per year
  • Permanent
  • Full-time
  • 4 days ago
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.Role description:Arcadis is seeking a Project Admin to provide comprehensive administrative and operational support to project teams, ensuring smooth execution of project activities and office functions. This role requires a proactive, detail-oriented individual with strong communication and organizational skills, capable of working independently and managing multiple priorities in a dynamic environment.Role accountabilities:In this role, you will assist project managers and team members by preparing documents, generating reports, entering data, and managing correspondence to ensure smooth project execution. You will coordinate meetings, appointments, and travel arrangements for project staff and stakeholders while maintaining project files, records, and databases. Additionally, you will manage incoming and outgoing project correspondence, emails, and calls, support procurement activities such as purchase orders and vendor coordination, and track and input proposal and contractual documents into CRM systems and project sites.You will also provide administrative support to the Architectural Principal, including preparing and following up on proposals, contracts, fee letters, and presentations. In this role, you will handle email prioritization, filing, and redirection, screen calls, and redirect inquiries appropriately. You will arrange virtual meetings, maintain project and contact lists, submit expense reports and timesheets, and organize project events, team-building activities, and office functions to support efficient operations.In addition, you will administer administrative programs and policies, prepare complex written reports and visual aids such as charts, graphs, and diagrams, and resolve day-to-day operational issues in areas such as HR, Finance, and IT. You will contribute to budgetary planning and performance optimization while monitoring and improving business processes within your area of specialization. Ensuring compliance with legal and regulatory controls and internal policies will be a key aspect of this role, along with providing procedural advice to internal clients to maintain standards and support operational excellence.Qualifications & Experience:Technical & Administrative Skills:
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Intermediate financial skills (budget tracking, invoice processing)
  • Basic supervisory skills (team coordination and delegation)
  • Strong written and verbal communication abilities
  • Developed problem-solving and critical thinking skills
  • Ability to lift/move up to 50 lbs (e.g., boxes of paper)
Interpersonal & Organizational Skills:
  • Intermediate interpersonal and organizational capabilities
  • High level of discretion and confidentiality
  • Ability to manage rapidly changing priorities and meet tight deadlines
  • Detail-oriented, dependable, and proactive
  • Capable of working with minimal supervision
Why Arcadis?We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.Together, we can create a lasting legacy.Join Arcadis. Create a Legacy.Our Commitment to Equality, Diversity, Inclusion & BelongingWe want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.The salary range for this position is $66,000 - $82,000. The base salary represents Arcadis' hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

Arcadis