Administrative Assistant - Human Resources (TFT)

• Perform routine reception and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers and visitors.
• Distributing and maintaining confidential and highly sensitive material to appropriate team members and personnel files.
• Coordinating employee events, meetings, functions, catering, scheduling interviews, and employee testing.
• Maintaining and ordering office supplies.
• Distributing and posting notices of vacancies on the appropriate bulletin boards.
• Producing and typing employment verification and reference letters.
• Recording, preparing, and distributing minutes of all department meetings.
• Conducting reference checks.
• Reviewing and entering of Above and Beyond Award nominations.
• Enrolling and maintaining gym memberships and deductions.
• Enrolling and maintaining parking and ID badges for staff/volunteers.
• Participating in monthly Health and Safety inspections.
• Sorting and distributing mail.
• Other duties as assigned.

• Demonstrated ability to conduct all duties and responsibilities in a manner that is consistent with the corporation’s commitment to promote positive customer relations when dealing with patients, families, visitors, volunteers, staff and external agents.
• Demonstrated appreciation of issues involving client/staff/employee/employer privacy and confidentiality in a multifaceted health care facility.
• Exemplary interpersonal and written/verbal communication skills.
• Demonstrated ability to work independently, coordinating and prioritizing multiple assignments.
• Commitment to continuous quality improvement in the provision of administrative support services.
• Excellent organizational, information/data management skills, well developed judgment and decision-making skills.
• Ability to implement continuous quality improvement initiatives to support the core functions of the department.

• Graduate of post-secondary human resources program.
• Previous work experience in a Human Resources Department required.
• Experience working with HR Information Systems (preferably AS/400 Infinium).
• Experience taking meeting minutes.
• Demonstrated Intermediate-level knowledge and experience in Microsoft Office Suite programs: Word, Excel, Power Point; Outlook.
• French Language proficiency an asset.

Windsor Regional Hospital