Office Coordinator
University of Waterloo
- Waterloo, ON
- $28,278-35,347 per year
- Permanent
- Part-time
- Be the primary point of contact for students for GSA services (Health and Dental, Legal Care, GRT etc.)
- Respond to website queries and emails
- Support students and direct them to the proper areas of the university
- Conduct the GRT UPass Opt In and Opt Out process at the beginning of each term
- Manage room booking system on Skedda for Grad Lounge and Board Room
- Coordinate Tax Aid clinic every March/April
- Assist with termly Orientation events for new graduate students
- Perform periodic updates to the GSA website regarding offered services
- Take minutes for internal meetings within the GSA
- Support student leaders in preparing for events like purchasing items and setting up the event
- Other duties as assigned by the General Manager and/or GSA President
- Coordinate hiring process for casual GSA staff
- Process casual staff hiring, termination and Workday management
- Process IT onboarding for staff (emails, card access, Slack etc.)
- Manage Sharepoint site organization, document naming convention and permissions
- Other duties as assigned by the General Manager and/or GSA President
- Hold office hours Monday to Thursday, 9:30 AM – 3:30 PM
- Greeting all visitors to the GSA office in a cordial and professional manner
- Support general office administration responsibilities including but not limited to office supply management and keeping the physical space clean
- Manage the GSA Grad Lounge and Board Room – Ensuring it is being used appropriately and the space is kept clean
- Manager software platforms that are used within the GSA
- Other duties as assigned by the General Manager and/or GSA President
- College Diploma in Office Administration or a related discipline
- Equivalent combination of education and/or experience will be considered
- Minimum 2 years' experience in general office reception role
- Experience with HR platforms such as Workday or other equivalent platforms are an asset
- Demonstrates experience with the following:
- Performing general office duties
- Payroll
- Client services
- Excellent written and verbal communication skills
- Excellent interpersonal and relationship building skills
- Excellent customer service skills
- Electronic workplace skills (e.g., Microsoft Office, Presentation Software, Graphics software, SharePoint, Microsoft Teams, Sharepoint, Google Drive, etc.)
- Website skills (e.g., WordPress, etc.)
- Working knowledge of preparing reports and summaries of statistical data