Finance & Operations Professional (Part Time)

Axxiome View all jobs

  • Canada
  • Permanent
  • Part-time
  • 5 days ago
"At Axxiome, our success is built on strong financial and operational foundations supported by a collaborative international team. I am excited to welcome a Finance & Operations Professional who will support our North American operations by ensuring effective financial coordination, accounting oversight, and legal and regulatory compliance. This role will work closely with global Finance and Operations teams to maintain efficient processes and support our continued growth."Tim KuessingYOUR DAILY WORKWork in a hybrid model in our office in Toronto, on a part-time basis (max. 20h per week)Maintain and update accounting records, including general ledger, payroll, bank reconciliations, customer reconciliations, and sales tax reconciliations, etc.Process Accounts Payable and Accounts Receivable, budgeting, expense tracking, and financial reporting in coordination with the Europe-based finance teamCooperation with banks, tax offices, insurance, legal authorities, customers and suppliers to coordinate payments, shipments, and contractual matters across the Americas
  • Prepare bi-weekly payroll and monthly financial statements/statutory reports (e.g. T4s, payroll summaries), including AMEX credit card reconciliations)
  • Liaise with group benefit providers in Canada and the US (medical plans, 401(k), RRSP, etc.)
  • Support maintains clear policies, procedures, and governance practices across legal entities, making sure they stay aligned with internal guidelines and shared ways of working
50% Operations & Finance Support20% Governance & Compliance Management15% Payroll15% ReportingPERFECT MATCH
  • 3+ years of experience in finance operation-related roles
  • Experience of managing the office environment and ensuring the smooth day-to-day functioning of our workplace
  • Comfortable supporting budgeting, payroll reconciliation, and working closely with Finance
  • Experience with company documents workflow and corporate governance
  • Hands-on experience processing bi-weekly payroll in Canada and/or U.S., including compliance, remittances, and year-end reporting (e.g., T4s / W-2s)
  • Experience working in culturally rich and diverse organizations (the US or LATAM preferred
  • Highly organized and exceptional time management skills
  • Strong interpersonal skills, with the proven ability to listen, collaborate, and build professional, inclusive relationships with varying audiences (staff, local authorities, colleagues - local and remote)
  • Comfortable independently and collaboratively solving problems, making decisions, and supporting change
EXTRA POINTS
  • Experience in HR/Administration related roles
  • Experience working with global Finance & Governance teams
  • Experience in cooperation with banks, tax offices and authorities
WE OFFER At Axxiome, we believe in more than just a job - we offer a gateway to a work-life balance journey. Our comprehensive array of benefits is designed to elevate your career, nurture your passions, and ignite your potential while fostering a vibrant community of like-minded individuals.DEVELOPMENT Structured career plan, training programs, E-library, Coaching and Mentorship, international projectsFINANCIAL BENEFITS Annual salary review, Bonus program, Glasses subsidyWELL-BEING Work-life balance, Integration events, Benefit packageWORKING CONDITIONS Laptop and SmartphoneTEAM BUILDING Sports and photo competitions, Online Team Building Activities like QuizGamesOTHERS Tailored Onboarding process, Buddy's support in the onboarding phase, 10+ ClubYOUR FIRST THREE MONTHSFIRST MONTHIn your first month you will get familiar with Axxiome's governance framework, financial processes, accounting practices, and compliance requirements. You'll attend onboarding, meet Finance, and operational teams, and review financial documentation, reporting structures, contracts, and office management activities.SECOND MONTHIn the second month, you will begin supporting core Finance & Operations tasks, including financial coordination, invoice and expense management, compliance monitoring, and operational administration. You'll collaborate with global Finance and Operational teams, support governance requirements, and take responsibility for office operations.THIRD MONTHBy the third month, you will independently manage key Finance & Operations processes, including financial coordination, compliance tracking, and operational support. You will identify opportunities for process improvements, enhance reporting practices, and work closely with teams to strengthen operational efficiency in North American operations.

Axxiome