BUDGET COORDINATOR

Toronto, ON
$94,905-128,386 per year
Permanent
Full-time

14 days ago

Job ID: 58429
Job Category: Finance, Accounting & Purchasing
Division & Section: Children's Services, Contract & Financial Management
Work Location: Metro Hall, 55 John Street, Toronto (Hybrid)
Job Type & Duration: Full-Time, 3 Temporary Vacancies (12 months)
Salary: $94,905.00 - $128,386.00
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 3
Posting Period: 21-Aug-2025 to 07-Sep-2025

About the Role:Toronto is home to more than 2.9 million people whose diversity and experiences make this one of the world's most diverse and livable cities.Toronto Children's Services (TCS) supports more than 900 licensed child care centres and home child care agencies across the city. Since 2022, TCS has served as the service system manager for the Canada-Wide Early Learning and Child Care (CWELCC) program-commonly known as $10-a-day child care-managing an annual budget exceeding $1 billion.In late 2024, the Province of Ontario introduced a new funding framework for CWELCC, transitioning to a cost-based funding model. This significant shift requires the development, enhancement, and implementation of new systems, guidelines, policies, and processes, for both funding and compliance. It also necessitates comprehensive data analysis and evidence-based decision-making to effectively support program administration and ensure financial accountability.Reporting to the Manager, Financial Review Service Providers, the Budget Coordinator is responsible for analyzing operating and funding data, supporting the development of funding methodologies and guidelines, preparing and finalizing funding allocations, reviewing payments against established financial control systems, completing financial reviews and communicating the findings to external partners and internal staff, developing financial compliance and accountability processes and systems, creating Excel-based tools and reporting templates, and using complex datasets to perform analysis and support decision-making.Major Responsibilities

Analyzes operating and capital budgets, funding requests, audited financial statements and financial management reports for purchased of service operators.
Prepares and presents recommendations to internal staff and the external funded agencies on financial and operational matters relating to funding application and review processes as well as existing and changing policies and standards.
Provides support to senior management by ensuring the division's short and long term financial and operational objectives are being met, all funds paid align with the requirements of the Service Agreement Contracts and the division's cost sharing relationship with the province is safeguarded.
Provides support to senior management with advice and guidance when new funding programs are available to the sector from other levels of government.
Responsible for processing and reporting on payment and recovery processes
Monitors and recommends per diem rates paid to purchase of service operators Supports and monitors payment vouchering / direct deposit and resolves system issues between Children's Services Information Systems (CSIS) and City Corporate Finance's SAP system and payment issues.
Develops and provides recommendations for effective financial control mechanisms to ensure expenditures comply with approved budgets and coordinates the preparation and analysis of regular variance reports related to the contracted service targets and expenditures.
Analyzes and reports on key operational data that measure program effectiveness and administrative efficiencies to support individual funding decisions and system level funding direction.
Develops new or enhanced reporting systems and communications in order to provide accurate and timely information to division management, Council members, other levels of government and the media, and to ensure compliance with corporate requirements.
Prepares the service contracts or amending schedules for purchase of service operators; coordinates the preparation of information reports in compliance with divisional reporting requirements to other regulatory authorities.
Supervises the day-to-day operation of all assigned unionized staff, which consists of training and development, work assignment and direction, scheduling, approval of salary increments and handling of day-to-day labour relations matters.
Provides direction, support, training and a co-ordination role to other staff in District Operations.

Key Qualifications * Professional accounting designation (CPA or equivalent) and post-secondary education in a related discipline such as Accounting, Finance, Economics, or Business Administration.

Extensive experience in financial analysis, budgeting, data analytics, and/or auditing against established funding criteria and public sector financial practices, with a focus on ensuring accuracy and compliance.
Considerable experience in developing, implementing, and applying funding models and financial control processes, including audit and funding guidelines, review procedures, calculation templates, and analytical tools.
Strong understanding of data governance, data quality, and information management principles, particularly as they relate to financial accountability, audit, and public sector reporting.
Demonstrated ability to translate complex financial data into clear, actionable insights for non-financial audiences, including senior leadership and stakeholders, through both written and oral communication.
Intermediate to advanced proficiency in Microsoft Excel, with the ability to analyze complex data sets, evaluate trends, use data visualization tools, build dashboards, forecast outcomes, and support data-driven decisions.
Proven experience in financial modeling and scenario analysis to assess the impact of strategy, policy or funding changes and support strategic decision-making is a plus.

The following are considered assets:

While all qualified applicants will be considered, preference may be given to those who identify as Indigenous, Black and/or from any of the equity deserving groups (e.g. people with disabilities, racialized people, members of 2SLGBTQ+ community, etc.).
Highly developed interpersonal, conflict resolution, and problem solving skills with the ability to interact, work and communicate effectively with external partners, senior management and staff at all organizational levels.
Highly developed verbal and written communication skills to effectively communicate to different/specific audiences.
Ability to supervise staff (in a unionized setting is an asset) and motivate and train staff in both internal and provincially established budget and accounting systems.
Familiarity with relevant collective agreements and government legislation e.g. Occupational Health and Safety Act, Employment Standards Act, Ontario Human Rights Code, etc..
Bilingualism (English & French) is an asset.

Note To Current City of Toronto EmployeesCity of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".Equity, Diversity and InclusionThe City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to .AccommodationThe City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City's .

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