Facilities Coordinator

• Manage the security system, including issuing and tracking access fobs and maintaining key schedules for doors and furniture.
• Coordinate with landlords to address maintenance needs, including alarm testing and other facilities-related issues.
• Oversee contracts for facilities and corporate services, ensuring timely repairs, warranty claims, and service provider coordination.
• Maintain office upkeep, including stocking supplies, watering plants, and managing janitorial needs.
• Support space planning, office moves, and renovation projects while collaborating with employees, vendors, and contractors.
• Track project timelines and communicate updates related to tenant improvements, such as flooring and lighting upgrades.
• Assist with IT equipment setup and troubleshooting when required.
• Foster a clean, organized, and welcoming office environment by managing daily operational tasks.

• Minimum of 1 year of experience in facilities coordination or office management.
• Strong communication and customer service skills, with a friendly and proactive approach.
• Proficiency in Microsoft Office Suite, including Excel.
• Ability to adapt quickly and handle reactive tasks in a fast-paced environment.
• Valid driver's license preferred for occasional travel between locations.
• Excellent organizational skills with attention to detail.
• Demonstrated ability to collaborate effectively with diverse teams and external vendors.

Robert Half