HR Documentation Administrator

American Iron & Metal View all jobs

Montreal, QC
Permanent
Full-time

1 month ago

Company DescriptionAmerican Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers.Become part of team AIM, a growing team with an entrepreneurial spirit who has over the years evolved into a successful and multifaceted company with business divisions that include metal recycling, decommissioning and demolition, auto-parts sales and recycling, manufacturing of solder assemblies, construction waste recycling, and production of customized industrial and mining products.We take pride in doing good things for the environment to help create a greener, more sustainable future for all.It's simple; we do it right. We AIM for excellence.Job DescriptionThe HR Documentation Administrator is responsible for organizing, maintaining, and safeguarding HR documents in both digital and physical formats. This role ensures that information is accurate, secure, accessible, and compliant with legal, regulatory, and internal governance requirements. The incumbent also contributes to process improvements and documentation-related projects to enhance overall HR efficiency.Key Responsibilities:

Manage and maintain HR documents and employee files across digital and physical repositories.
Develop and maintain efficient filing, indexing, and retrieval systems to ensure information is easily accessible to authorized users.
Ensure proper version control and archival of all HR documents.
Apply and monitor document-retention schedules, ensuring timely and compliant disposal of records.
Prepare and organize documentation for audits, legal reviews, and compliance activities.
Maintain accuracy, confidentiality, and integrity of sensitive HR information.
Document and maintain rules for access governance (roles, permissions, security protocols).
Serve as the gatekeeper for access management and ensure adherence to security and confidentiality standards.
Support the administration and optimization of SharePoint and other HR documentation platforms.
Participate in document-related projects such as digitization initiatives or decommissioning of legacy systems.
Identify opportunities to streamline documentation workflows and recommend improvements.

Qualifications

Undergraduate degree
Minimum 3 years' experience in a similar role
Bilingual
Proficient with MS 365 Sharepoint, Excel, Teams, Outlook and CoPilot
Strong problem-solving, organizational, communication skills
Resourceful and meticulous

Additional Information

Competitive salary + annual bonus
Eligible for paid vacation starting at hire; **
Comprehensive group insurance plan;
Telemedicine (access to a doctor 24/7);
Group RRSP with employer matching contribution;
AIM Annual Scholarship Program for tuition fees up to $8,500 per eligible dependent;
Free on-site gym;
Two on-site cafeterias (subsidized meal program available);
A pleasant and friendly work environment;
Exceptional career advancement opportunities.

American Iron & Metal

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