Project Coordinator

• Manage executive calendars, schedule meetings, and coordinate travel arrangements for staff and board members.
• Oversee document control processes, including organizing scanned files and ensuring proper storage for easy accessibility.
• Collaborate with stakeholders to create and update policy manuals, training guides, and procedural documentation.
• Assist in resource planning by identifying overlapping tasks and suggesting areas for time savings.
• Facilitate office organization by maintaining subscriptions, ordering supplies, and ensuring cost-effective vendor choices.
• Coordinate small office events, such as monthly luncheons and quarterly activities, to foster team engagement.
• Support the family office by organizing meetings, travel, and events such as property visits and community activities.
• Help with onboarding processes by preparing training materials and manuals for new hires.
• Communicate effectively with third-party vendors and staff to ensure smooth operations and project success.
• Conduct property-related administrative tasks, including network organization and tracking necessary documentation.

• Proven experience in administrative roles or project coordination, preferably in a small office environment.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Strong organizational and file management skills, including scanning and maintaining digital records.
• Ability to manage timelines effectively and prioritize multiple tasks in a fast-paced setting.
• Excellent customer service skills with a proactive approach to problem-solving.
• Experience in booking travel arrangements and managing calendars for executives.
• Familiarity with developing policy manuals, training guides, and procedural documentation.
• Exceptional communication skills, both written and verbal, to liaise with stakeholders and vendors.

Robert Half