Receptionist/ Administrative Assistant
- Winnipeg, MB
- $19.23 per hour
- Permanent
- Full-time
- Shifts: Monday to Friday ( 0800-1600).
- Pay: $19.23 per hour
- Career path planning and advancement opportunities
- Safe work Environment
- Paid on-the job training
- Ongoing training available
- Greet all visitors in a professional manner into the office. Direct and/or instruct visitors as required.
- Accept and field all incoming telephone calls and re-direct where required, answer inquiries take messages for all staff as appropriate
- Maintain security access on premises during normal working hours; enforcing use of the visitor logbook,
- Ask H&S screening questions and ensuring all personnel within the office are authorized and accounted for
- Maintain internal telephone directories and ensure they are up to date
- Sort and mail employee documentation as required. Maintain/update distribution lists as required
- Maintain and update employee filing as required
- Receive mail on a daily basis and distribute to office staff by organizing mail in appropriate mailbox. Post and drop-off at the end of each day
- Responsible to ensure that all courier packages are gathered, addressed, and sent for delivery on a daily or as required basis
- Responsible for the ordering/purchasing and control of all office stationary products
- Contribute to team effort by completing other administrative tasks such as assisting in the sorting of documents for distribution to field staff, photocopying, document maintenance.
- Carry out other tasks as directed from time to time as required by branch management team
- Responsible in uniform management, which includes tasks such as ordering, tracking, sorting and outfitting Security staff
- Ensure that the entrance and reception area is clean and free of clutter on a daily basis
- Uniform guards according to the site contracts and enter into our database system.
- Keeping inventory of all uniforms
- Previous experience in a fast paced Receptionist role would be required
- Superior interpersonal and communication skills, both written and verbal
- Proficient use of various office-based software including Microsoft Office
- Must be tech savvy and have the ability to process emails and phone calls
- Excellent problem resolution, interpersonal and time management skills and be dedicated to consistently producing quality work
- Ability to multi-task and be flexible in a fast paced environment
- Ability to work between 0800 - 1600, Monday - Friday. Occasional weekend work might be required
- Ability to lift up to 50lbs., climb step ladders and be agile around the office when sorting heavy uniforms
- Professional deportment