Coordinator - Business Support (Facilities Planning & Projects)

Canadian Blood Services

  • Ottawa, ON
  • $63,546-72,329 per year
  • Permanent
  • Full-time
  • 8 days ago
Please note this role will work in a hybrid environment. The successful candidate will be working a mixture of on-site and off-site work based on the parameters for our operations to meet the needs of our donors, our staff and our communities. Currently, employees are expected to have an in-person presence for at least 40% of their work time. This requirement may vary depending upon circumstances.Job category: Administrative
Job posting ID: 7635​Employment status: Regular full-time
Position's anticipated start date: 2025-10-06Classification: PTS/MGT/IT B
Salary/Rate of pay: $63,546 - $72,329Application deadline: 2025-09-04
  • This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.
Application requirements:
  • Your up-to-date resume.
  • We recommend you save a copy of the job posting for reference throughout the recruitment process.
Do you currently work for Canadian Blood Services? All employees must apply via the .Together, we can make all the difference in the lives of others.Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.If you are looking for a rewarding experience with a values and mission-driven team, join Canada's Lifeline and make a meaningful difference.We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.About the roleCanadian Blood Services is looking for a Regular Full-time Coordinator - Business Support (Facilities Planning & Projects) to join our dynamic Enterprise Facilities team.The Enterprise Facilities team leads strategic and capital planning, aligning real estate with business goals and overseeing facilities for efficiency, compliance, and risk management.In this role, your primary responsibility is to act as a resource to the Enterprise facilities team. You will support the effective management of projects, initiatives, and departmental functions. Key responsibilities include coordinating business planning, development administration, and designated project activities. The role also involves assisting with communications, reporting, and maintaining plans and procedures; developing and tracking workplans; preparing briefing materials and reports; monitoring and reporting on KPIs; supporting project activities; and coordinating departmental meetings, events, and initiatives.Formula for success
  • Leveraging your strong organizational skills, you will coordinate supporting activities related to Facilities projects and initiatives including scoping and preparation of project plans, conduct research, prioritize and follow up on action items, coordinate procurement of consultants and manage contracts and payments.
  • Utilizing your superior administrative skills, you will provide support in the development, submission and maintenance of various project documents including review of monthly updates, control flow of approvals, maintain approval tracking, review and provide quality control of communications, documents and reporting.
  • Provide logistical, organizational, and administrative assistance to the Director and various team members which includes but is not limited to scheduling project meetings, manage calendars, coordinate travel. prepare expense reports, agenda preparation, venue selection and meeting room set-up.
  • Support business unit planning, tracking of business KPI, and documentation of plans and performance for team, senior leadership and board.
  • Perform work in accordance with the provisions of the Canadian Blood Services' Corporate Health and Safety Policies and Procedures.
  • Perform other related duties as required.
Desired education and skills
  • Minimum 5 years of experience related to the duties and responsibilities specified. An equivalent combination of education, training and experience may be considered.
  • Post-secondary level education in a relevant discipline from a recognized academic institution, preferably in business, real estate or project management, is required.
  • Experience successfully interacting and building credibility with senior managers and stakeholders.
  • Experience in the project management lifecycle is required.
  • Familiarity with supporting commercial real estate and capital projects is desirable.
  • Experience in construction and facilities management is preferred.
  • Experience with web-based technology including SharePoint and Microsoft Project is a definite asset.
  • Experience with Power BI and creating data visualizations is an asset.
What we offer you
  • 4 weeks' vacation.
  • Annual performance award up to 5%.
  • Comprehensive group health, dental and vision benefits for you and your family.
  • Defined benefit pension plan.
  • Employee discounts, wellness program, professional resources.
What you can expect
  • This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40% of the time/days of the week.
Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada's population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add donotreply@blood.ca and system@successfactors.com to your safe senders list.Applicants who require accommodation should discuss their needs with us.#INDCBS#LI-HYBRID
#LI-SW1
#LI-OTTAWA

Canadian Blood Services