ADS Level 6 - Junior Grants Coordinator - Research Services - Office of the Vice President Academic and Research

University of Prince Edward Island View all jobs

  • Charlottetown, PE
  • $64,284-70,607 per year
  • Permanent
  • Full-time
  • 14 hours ago
  • Apply easily
The Office of Research Services is seeking a Junior Grants Coordinator who will work closely with faculty, student researchers, and research staff to support the administration of grants and scholarships.The Junior Grants Officer reports to the Manager of Research Administration, Partnerships and Innovation. They will work closely with the Research Grants Coordinator to support the administration of internal research funding programs and federally funded scholarship competitions administered through the university. The role assists in coordinating institutional review processes, ensuring compliance with program guidelines, and supporting faculty, staff, and students throughout the application process.RESPONSIBILITIES:Support the administration of Internal Grant Funds:
  • Coordinates administrative processes for internal research grant competitions
  • Prepares calls for proposals and distributes program information to faculty and researchers
  • Receives and reviews submissions to ensure eligibility and completeness
  • Coordinates internal review and adjudication processes, including committee logistics, documentation, and scoring records
  • Tracks internal funding allocations and prepares summary reports on competition outcomes
Provide administrative support to the Grants Coordinator in the coordination of external grant applications and institutional approvals:
  • Assists with maintaining internal grant tracking systems and documentation
  • Prepares reports on grant and scholarship activities for internal stakeholders
  • Maintains records related to competitions, adjudications, and funding decisions
Communication and outreach responsibilities:
  • Responds to inquiries from faculty, staff, and students regarding internal grants and scholarship opportunities
  • Provides guidance on application procedures, deadlines, and documentation requirements
  • Assists with the preparation of information sessions and guidance materials for applicants
Supports the administration of Tri-Agency Scholarship Competitions:
  • Assists with internal scholarship competition coordination and timelines
  • Reviews applications for completeness and eligibility
  • Coordinates institutional adjudication committees and documentation
  • Assists applicants with administrative questions regarding submission procedures
  • Prepares institutional nomination documentation and submitting materials through agency systems
QUALIFICATIONS:
  • Minimum of a bachelor's degree in business, public administration, or related field. Knowledge of research processes is an asset. A research-based Master's degree would be considered an asset
  • Minimum of two years of related experience, or equivalent
  • Excellent communication skills
  • Demonstrable attention to detail and accuracy is required
  • Familiarity with federal research funding agencies, such as the Canadian Institutes of Health Research, the Natural Sciences and Engineering Research Council of Canada, and the Social Sciences and Humanities Research Council, is beneficial
  • Knowledge of university research administration, grant programs, and scholarship processes is considered an asset
  • Must be able to work in a team environment, independently as required, and multitask on a variety of duties and projects
  • Strong organizational skills. Ability to work collaboratively
Application Instructions:Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.Only those applicants who are invited to an interview will be acknowledged.Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

University of Prince Edward Island