Event Coordinator (Contract)
Bayshore HealthCare
- Mississauga, ON
- Permanent
- Full-time
- Lead planning and execution of Bayshore’s annual Leadership Conference.
- Responsible for developing the overall event plan, including liaising with the venue, working with vendors, managing budgets, and scheduling speakers.
- Clear understanding of event requirements and meticulous attention to detail.
- Establish relationships with vendors to find best combination of quality and cost.
- Negotiate favourable terms with vendors; review contracts to ensure accuracy.
- Manage event registration, including sending invitations, tracking attendees, and finalizing confirmations.
- Work with National Communications teammates to determine required event content and create workback schedules for creative materials.
- Coordinate shipping of event materials to head office and/or event space.
- Develop schedules for staff and volunteers, including assigning roles and responsibilities.
- Oversee onsite supervision of Leadership Conference from setup to teardown.
- Do final checks at the conference venue to ensure everything meets standards.
- Evaluate the conference and provide feedback to help improve future events.
- Support planning and execution of other Bayshore events as needed.
- 5+ years of experience in corporate event planning and management.
- University degree or equivalent event management certificate/diploma.
- Proficient in Microsoft Office, specifically Excel.
- Able to multitask and manage competing priorities.
- Exceptional written, verbal and communications skills.
- Excellent organizational, project management and problem solving skills.
- Reliable, dependable and able to maintain confidentiality.
- Outstanding relationship building skills.
- Able to work collaboratively with varying levels of stakeholders and able to work effectively independently.
- Works well under pressure and able to find solutions when facing sudden or unexpected challenges.
- Understanding of virtual event platforms, including Teams and Zoom.
- Knowledge of performance monitoring tools and content management platforms, such as WordPress and SharePoint.
- Strong work ethic, positive attitude, and team player.
- Flexibility to work outside regular business hours and travel as needed.