Outreach & Engagement Coordinator

Dalhousie University View all jobs

Halifax, NS
$59,099-74,832 per year
Permanent
Full-time

6 hours ago

The Ocean Tracking Network (OTN, http://oceantrackingnetwork.org/) is an international marine and freshwater monitoring platform that focuses on tracking the movements of aquatic animals in the context of a changing global environment. Established in 2008, OTN is one of 6 Major Research Facilities supported by the Major Science Initiatives program of the Canada Foundation for Innovation.Reporting to the Senior Program Director, the Outreach and Engagement Coordinator is a key part of OTN project management team and provides key executive support to OTN leadership. The position helps identify, plan and execute outreach events for a wide variety of stakeholders. This position carries out strategic actions as directed by OTN senior management, including supporting the work of governance committees and proactively seeking out and organizing high-level networking opportunities, including coordinating meetings with representatives from all levels of government.
Key Responsibilities

Lead and coordinate major events and outreach activities, including the OTN Symposium, workshops, community events, and engagement initiatives.
Coordinate meetings and engagement with all levels of government in collaboration with Dalhousie's government relations team, including scheduling for senior management.
Manage all aspects of governance committee operations, including agenda preparation, meeting coordination, member communications, and note taking and documentation.
Provide high-level executive support to senior management, including organizing functions, preparing briefing materials, documenting meetings, and conducting follow-ups.
Collaborate with project management staff to design and implement organizational processes and workflows that enhance coordination and effectiveness.
Provide project coordination and reporting support across OTN teams to support organizational objectives and timely completion of deliverables.

NotePosition requires occasional travel (2-3 times per year), and some evening and weekend work.The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

Undergraduate degree in political science, marketing, environmental science, marine biology or related field, with a minimum of three years' related experience in event planning, public outreach, communications (or an equivalent combination of practical experience and education).
Excellent interpersonal and written communication skills. Comfortable facilitating meetings and working with a variety of personalities and backgrounds, and able to communicate effectively in writing.
Experience providing executive-level support to senior management.
Demonstrated time management and prioritization abilities. Able to work well under pressure and accommodate tight deadlines.
Demonstrated experience planning and organizing events for a variety of audiences and formats.
Highly comfortable using a wide variety of digital platforms, including project management and collaborative work platforms (e.g., Asana, Slack, Office365).

Assets

Experience working in an academic or grant-based environment.
French language proficiency.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie's and competencies, in particular:- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans, a wellness allowance, an employee and family assistance program and a tuition assistance program.
Application ConsiderationNon-probationary bargaining unit employees (PSAC Local 86001) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitIf you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed .Posting Detail InformationNumber of Vacancies 1
Open Date 04/16/2026
Close Date 04/30/2026
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

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