Events Coordinator

Vail Resorts

  • Whistler, BC
  • $20.00-26.05 per hour
  • Temporary
  • Full-time
  • 6 days ago
Create Your Experience of a Lifetime!Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.Job Benefits
  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
  • MORE employee discounts on lodging, food, gear, and mountain shuttles
  • RSP Options (after 12 months or 2000 cumulative hours of service)
  • Employee Assistance Program
  • Excellent training and professional development
  • Referral Program
Full Time roles are eligible for the above, plus:
  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
  • Free ski passes for dependents
  • Critical Illness and Accident plans
Job Summary:As an Event Coordinator, you’ll support and lead the planning, organization, and execution of on-mountain races and sporting events. This role focuses on both office-based administrative responsibilities and on-site event operations, helping ensure that each event runs smoothly from concept to wrap up.Job Specifications:
  • Outlet: Race Services – Events Office
  • Starting Wage: $20.00/hr - $26.05/hr
  • Employment Type: Winter Seasonal 2025/2026
  • Shift Type: Full Time hours available
  • Minimum Age: At least 18 years of age
  • Housing Availability: No
Job Responsibilities:
  • Serve as a Whistler Blackcomb ambassador, staying informed on event details and delivering outstanding guest service.
  • Set up and maintain online registration and ticketing platforms for events.
  • Prepare and organize event supplies, such as race info packages, start lists, results, awards, and prizing.
  • Update event records, maintain the event calendar, and contribute to social media scheduling.
  • Respond to guest and participant inquiries via phone, email, and in-person in a professional and timely manner.
  • Act in event official roles, including race secretary, starter, timer, scorekeeper, and more.
  • Produce timely and accurate results and assist with awards presentations.
  • Gather and manage guest/participant feedback during and after events.
  • Be present on-hill during events to lead or support the event host team and manage the run-of-show.
  • Complete thorough event wrap-up reports, including post-mortems, sponsor and media reports, surveys, and follow-up communications.
Job Requirements:
  • Outgoing and guest-focused, with excellent communication skills.
  • Strong typing, computer, and Microsoft Excel skills required.
  • Intermediate-level skiing or snowboarding ability (advanced is an asset).
  • Able to work long hours in alpine mountain conditions (cold, wind, snow, sun).
  • Highly organized, detail-oriented, and able to prioritize multiple tasks.
  • Strong numerical aptitude and data handling skills.
  • Ability to work both independently and as part of a team, showing leadership when needed.
  • Flexible and adaptable to variable work hours, including weekends and holidays.
  • Previous event coordination or sports industry experience is a strong asset.
  • Must provide a clear criminal record check.
  • Submission of a resume is required.
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.Requisition ID 511069
Reference Date: 08/30/2025
Job Code Function: Mountain Events

Vail Resorts