Facility Services Coordinator
The Church of Jesus Christ of Latter-day Saints View all jobs
- Lethbridge, AB
- Permanent
- Full-time
This position, under the direction of the Facility Services Supervisor:
- Assists two or more Facilities Management Groups (FMG) to help ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement
- Provides administrative and clerical support to two or more Facilities Management workgroups
- This is an individual contributor role
- Acts as the first point of contact for all incoming phone and email queries for the FMG and responds to customers in a timely manner
- Supports provision of access to facilities
- Work order management and execution
- Partners with Facility Manager, IFM provider and other team members to accomplish tasks
- Performs other office and administrative duties as assigned
- Updates and maintains digital files for projects and other information for the FMG
- Prepares purchase requisitions, processes invoices, prepares financial reports, tracks materials and services, communicates frequently with vendors, contractors and providers
- Places orders for equipment and updates inventory
- Other administrative and office duties as assigned
- Three years diverse clerical experience
- Demonstrated computer skills and experience including Microsoft Applications (Excel, Word, OneNote, Teams), and aptitude to learn other software applications as needed
- Strong communication skills, including professional phone etiquette and effective business writing
- Basic business accounting skills, including understanding of invoices, purchase orders, contracts
- Organizational skills including filing, scheduling, time management and prioritization
- Demonstrated customer service skills and an understanding of customer service principles
- Ability to respond quickly to change, work in a fast-paced environment and develop a flexible, innovative approach to problems
- To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time and using computer monitors/equipment.
- This remote position can be done at home or at a Church owned facility with occasional travel for region or team meetings. Successful candidate will work within one time zone of supported FMGs with core hours between 9 am - 3 pm. Remaining 2 hours can be worked before or after core hours.
- Two years post high school education