Logistics Coordinator

• We are one team.
• We lead the way.
• We do what’s right.

• Ensure timely and accurate dispatching and scheduling of shipments, adhering to government rail standards, procedures, and contract timelines.
• Participate in forward booking of freight to secure cost‑effective transportation options.
• Ensure carrier compliance with company policies and operational standards.
• Manage shippable stock inventories and develop transportation plans to maximize efficiency.
• Review and investigate discrepancies in freight invoices; ensure timely receipt and tracking of unload information from carriers.
• Monitor trends and anomalies in logistics data and implement corrective actions as needed.
• Coordinate rail load times, order rail boxcars, and schedule arrival times.
• Generate Bills of Lading and shipping documents for all modes of transportation (hoppers, railcars, intermodal containers).

• Communicate with customers, employees, producers, and carriers to ensure expectations are met or exceeded.
• Assist with tender offers based on rail delays and shipping timelines; may tender shipments to buyers or brokers.
• Communicate with truck dispatch to prepare Automated Commercial Environment (ACE) documents for cross‑border shipments.

• Maintain inventory accuracy by reconciling product movements and applying product to outgoing loads.
• Generate deferral contracts and target price agreements.
• Maintain grower files and input information into the Name and Address system.

• Provide general administrative support, including arranging travel and accommodations, preparing documents, reports, spreadsheets, and presentations.
• Maintain filing systems, manage office supplies, and handle incoming/outgoing correspondence.
• Serve as the first point of contact for calls and visitors, responding to routine inquiries.
• Complete accounts payable vouchers, process invoice payments, reconcile purchase card statements, and assist with staff time entry.

• Perform additional tasks as required to support logistics and administrative operations.

• Minimum of three (3) years’ experience in logistics, transportation, or inventory management.
• Grade 12 or equivalent required; a post‑secondary degree or diploma in Business Administration is preferred.
• Equivalent combinations of education and experience may be considered.
• Knowledge of the transportation industry, including grain transportation requirements and practices, is an asset.
• Strong interpersonal and communication skills with the ability to build effective relationships with internal and external stakeholders.
• Demonstrated planning, analytical, and problem‑solving abilities.
• Proficiency with computers, including spreadsheets, databases, communication tools, and word‑processing software.

• Motivated learning alongside high-performing colleagues
• A competitive salary and comprehensive benefits

Viterra