Executive Assistant

• Manage executive calendars, contacts, meeting notes, and priorities using Outlook and other productivity tools.
• Maintain electronic and hard copy filing systems for sensitive and confidential information.
• Prepare, format, and design professional documents, reports, and presentations in Microsoft Word, Excel, and PowerPoint.
• Coordinate logistics for internal and external meetings, including agenda preparation, materials, and follow-up documentation.
• Prepare and reconcile executive expense reports and manage credit card receipt tracking.
• Draft, edit, and execute internal and external communications on behalf of the CEO and President.
• Support executive meeting rhythms, KPI tracking, and board communication materials.

• Support the daily administration and coordination of office functions, event logistics, and internal communications.
• Act as liaison between executives and internal departments to ensure alignment and information flow.
• Maintain professionalism in all verbal and written interactions on behalf of the Executive Office.
• Contribute to company-wide initiatives, including employee engagement and recognition programs.
• Provide admin support for company-wide meetings and corporate projects as required.

• Assist with the preparation of sales bids, reports, and supporting documentation.
• Gather data and create customized Excel charts and Maximizer CRM reports for client presentations.
• Coordinate survey design and analysis to support client feedback and market research.
• Support KPI data collection and sales performance tracking on behalf of executive stakeholders.
• Coordinate the production and updating of corporate promotional materials, brochures, and presentations.
• Organize and execute customer appreciation events, trade show participation, and employee social activities.

• Post-secondary education in Business Administration or related field preferred.
• Minimum of 5 years of experience in an executive or administrative assistant role.
• Previous exposure to marketing, corporate communications, or sales support considered an asset.
• High proficiency in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint.
• Strong organizational and time management skills with high attention to detail.
• Excellent written and verbal communication skills across all levels of the organization.
• Professional, team-oriented approach with a commitment to confidentiality and integrity.
• ERP or CRM system experience is considered an asset.
• Typing speed of 50+ WPM

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