Executive Project Manager

Toronto, ON
Permanent
Full-time

1 month ago

Introduction Working at Wonderbrands, there is never a dull moment! As a successful company that is continually growing there is always challenging yet rewarding work to be a part of. We have an “entrepreneurial” mindset which encourages all our team members to use their own “creativity” and “out of the box” thinking to come up with solutions and new ideas.OverviewWe are seeking a highly organized and proactive Executive Project Manager to support our President. The Executive Project Manager to the President serves as a strategic and operational partner to the President, ensuring company’s priorities are clearly defined, aligned, and executed in partnership with the PMO and the leadership team. This role blends project management, executive operations, cross-functional coordination, and high-level administrative oversight to ensure the President’s priorities are executed effectively across the organization.This individual translates strategic priorities into action, drives alignment across departments, manages high impact initiatives, and ensures the President’s time and focus are leveraged for maximum organizational impact.ResponsibilitiesExecutive Priority Management/Projects Coordination

Partner with the PMO to ensure appropriate execution of projects.
Serves as escalation point for initiatives requiring execution intervention.
Provides executive-level visibility into risks and cross-functional dependencies.
Attend meetings with and on behalf of the President to capture notes, decisions, and action items.
Track follow-ups, deadlines, and deliverables across executive initiatives.
Coordinate cross-functional projects by working with stakeholders to keep work on track.
Maintain project plans, timelines, and status updates.
Prepare summaries, reports, and briefing materials for executive review

Executive Administrative Support

Draft, edit, and format correspondence, presentations, and other executive materials.
Serve as a point of contact for internal and external stakeholders on behalf of the President.
Handle sensitive and confidential information with discretion and professionalism.
Anticipate needs and proactively resolve scheduling, communication, or logistical challenges.

Cross – functional communication & collaboration

Prepare meeting agendas, materials, and follow-up documentation.
Communicate action items and decisions to relevant teams and track progress.
Partner with leaders and team members across the organization to support alignment and execution.
Support preparation of leadership presentations and materials as needed.

Requirements

Bachelor’s degree or equivalent experience preferred.
5-7 years of experience in project management/coordination or similar role.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Demonstrated ability to track projects and follow through on deliverables.
Excellent written and verbal communication skills.
High level of professionalism, discretion, and attention to detail.
Ability to influence without formal authority.
Proficiency with Microsoft Office or Google Workspace; AI Tools, familiarity with project management tools a plus.

FGF Group Competencies:Adaptive Intelligence - Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions-driven mindset and openness to feedback.
Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence - Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.

Team First and Collaboration: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.

Entrepreneurial Intelligence - Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.

Continuous Improvement: Drives innovation and optimizes processes to enhance quality and productivity.
Customer and Product Focus: Addresses need proactively with accountability and a solution-oriented mindset.
Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Leadership CompetenciesInspire & Energize Team Members

Continually inspires and develops Team Members and promote cross-functional collaboration.
Supports shared knowledge and experience with your Team through authentic conversations and development planning.
Communicates clear expectations.
Uses insight and knowledge to influence others.
Understands and acknowledge differences and modifies style to support unleashing potential.
Demonstrates patience and empathy, while listening.

Create Winning Relationships

Inspire enthusiasm & commitment by communicating a clear path to success.
Empowers others by delegating and providing support and opportunities for growth.
Identifies, raises and resolves conflict.
Builds trust and models the “Coach Approach.”

Entrepreneurial Leadership

Encourages informed risk-taking and supports learning from outcomes.
Creates an environment where your team enjoys working hard while having fun.
Provides feedback to reinforce results.

Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added, or this description may be amended at any time.In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.

Wonderbrands

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