Accounts Payable Specialist

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to purchase orders and resolve discrepancies promptly.
• Enter invoice data into the accounting system for payment processing.

• Prepare and process electronic payments (ACH, wire transfers) and checks.
• Monitor payment schedules to ensure timely disbursements for essential vendors
• Address payment inquiries from vendors and internal stakeholders.

• Reconcile vendor statements and resolve outstanding balances or discrepancies.
• Assist in month-end and year-end closing by reconciling accounts payable records.
• Generate and maintain accounts payable aging reports and payment activity summaries.

• Collaborate with purchasing and receiving departments to resolve invoice disputes.
• Build and maintain positive relationships with vendors and internal teams.

• Maintain organized and accurate records of invoices, payments, and correspondence.
• Support internal and external audits by providing requested documentation and information.

• Identify opportunities to improve accounts payable processes and implement best practices.
• Utilize AP automation tools to enhance efficiency and accuracy.

• Strong understanding of accounting principles and practices, particularly in accounts payable management
• Proficiency in MS Excel, including data entry, basic formulas (SUM, VLOOKUP etc.) and spreadsheet organization.

• Excellent communication and interpersonal skills for effective interaction with vendors and internal stakeholders
• Attention to detail and accuracy in processing invoices and payments.
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment.
• Ability to prioritize tasks, manage workload efficiently and meet deadlines.

• Vendor management experience.
• 2+ years of professional experience in administrative support or finance-related roles.
• Experience in accounting, finance, or administrative support, including managing records, processing transactions, and collaborating with internal teams.
• Familiarity with finance-related software, spreadsheets, and document management systems. (Business Central is an asset).
• Support in preparing financial reports and compiling data for analysis, ideally in an office or financial setting.

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