Proposal Specialist
Gowling WLG
- Calgary, AB
- Permanent
- Full-time
- Conduct a thorough review and analysis of incoming requests for proposals to understand the business requirements and strategically plan how to execute the creation of the response.
- Respond to deadline-driven RFPs across many services and jurisdictions, often acting as a team liaison and project manager for the entire proposal development process, including any international requests and multi-party opportunities.
- Develop proposals into a cohesive document using the firm’s established document templates, or an online response, ensuring that the proposal incorporates pre-approved and convincing content, is in alignment with firm brand standards and brand voice, and is in compliance with all requirements of the RFP or client request.
- Lead all proposal production activities, including any hard-copy printing, distribution and physical delivery of the document, or online submissions.
- Update the proposal content library with completed responses to improve access to a data bank of content, improving the efficiency and the performance of subsequent requests for proposal and credentials responses.
- Collaborate with the Experience Team to preserve any relevant work examples collected during the proposal development process.
- Continually seek to develop improved proposal writing processes and ensure quality control of final submissions.
- Act as a “subject matter expert” for Gowling WLG’s proposal processes and tools and provide formal and ad-hoc assistance to internal clients requesting proposal and pursuit support.
- Participate in research initiatives related to proposals.
- Create originally drafted content if needed for unique requests.
- Other duties as required that contribute to the firm, its clients and our team.
- A post secondary education with a focus on Business, Communications, Project Management, or equivalent combination of education and relevant experience.
- A minimum of 5 years experience in a similar role with a preference for experience in a law firm or parallel professional services environment, or another relevant industry sector.
- Ability to thrive in a role that requires efficiency and focus, excellent decision-making and conceptual skills, attention to communication detail, as well as applying big-picture strategic perspectives.
- Proven success working in a global virtual work environment demanding strong interpersonal and organizational abilities with excellent leadership skills.
- Ability to communicate effectively with other firm members, with the aptitude to be highly responsive to internal clients’ needs in a professional and service-driven manner.
- Capacity to work independently, as well as within a team environment.
- Excellent English verbal and written communication skills.
- Natural problem-solving, curiosity and critical thinking skills.
- Ability to excel in a deadline-driven environment and the flexibility to work outside of regular business hours on short notice as needed in order to meet deadlines.
- Strong working knowledge of Microsoft Office, particularly Word, as well as database platforms and familiarity with procurement processes.
- Excellent knowledge of the Canadian legal landscape and business environment.
- Bilingualism (English/French) is considered an asset.