Administrator, Accounts Payable

• Complete daily entry of invoices, match, accurate coding of GL and code invoices in the accounting system payments to facilitate the approval process
• Complete payments and control expenses by processing, verifying and paying vendors invoices (inventory & non-inventory) as well as employee expense.
• Negotiate discount reimbursement agreements; cancel interest fees; request copies of invoices and/or credit notes.
• Respond to suppliers' inquiries as well as Liaising with business managers in a timely and professional manner to ensure satisfactory service as it relates to the AP functions. Identify issues from the root source/cause and bring resolution to minimize/eliminate recurring symptoms or concerns.
• Investigate and resolve supplier account discrepancies, posting errors and invoice/payment inquiries.
• Vendors' Statement reconciliations to ensure completion and accuracy of both vendor and company information. Responsible to ensure that the reconciling items are minimal and addressed in a timely manner.
• Support various staff members for proper and timely authorization in order to take all available early payment discounts and ensure good relations with vendors.
• Monitor the Accounts Payable and received-not-vouchered sub-ledgers to ensure that all payables are paid in a timely manner. Report weekly to the Accounts Payable Team Leader and Manager.
• Daily review, action and monitor of service requests received through the Accounts Payable mailbox, assignment of work orders to AP team members and ensuring all request are addressed in a timely manner
• Prepare spreadsheets for analysis purposes as assigned.
• Day to day tasks such as creation of vendor files in the system for new vendors, setting up EFT vendors, etc.
• Support manager on implementing new procedures, changes to existing processes and assist with testing and documenting new procedures
• Support Training for new AP administrators when needed and assist on Training Manuals for the Department.
• Back up/support Accounts Payable associate functions in periods of absence.
• Support/helping out when workload is excessive (this includes entry of invoices, cheque runs, supplier statement reconciliations, responding to enquiries/service requests from the business or vendors, etc.)
• Other duties as assigned

• Completion of University/College in Accounting or related discipline
• 2-3 years experience in Accounts Payable
• Strong MS Excel Skills
• Experience with Oracle - Cloud SAP and SAP Concur are an asset
• Strong communication, time management, organization, and decision making skills
• Highly motivated and capable of working in a fast-paced environment

• This is not a job but a CAREER with opportunities for growth and advancement
• Diverse and inclusive work environment
• We will invest in you and provide extensive training, mentoring and continuous development
• Access to training and development platforms
• Full medical, dental benefits and a Deferred Profit Sharing Program
• Annual Wellness Credit of up to $250.00 for any products/services that improve your health and well-being, i.e., health assessments, nutrition counselling, hiking shoes, a yoga outfit or fitness equipment!
• Associate Discount Program where you will be able to enjoy some of the world's best sleep products
• Maternity/Parental leave top up benefits
• Tuition Reimbursement Program that covers professional AND personal development
• Long service awards, celebrations and other social events
• Associate Referral Program
• Paid day off to volunteer at your local charity of choice
• Recognized as one of Canada's Most Admired Corporate Cultures in 2023 by Waterstone Human Capital

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