Administrative Assistant
- Grimshaw, AB
- Permanent
- Full-time
- Support with general data entry and documentation across departments.
- Assist the Controller with tasks such as entering journal vouchers (J/Vs), matching and entering AT extracts, maintaining transfer summaries, processing invoices, and supporting job costing.
- Support payroll by entering timecards, sorting, and filing payroll-related documents.
- Input weekly equipment hours to match NAPA invoices to work orders (WO) or repair orders (RO) for the Mechanical Administrator.
- Assist the Safety Administrator with filing, coordinating safety visits to external shops, and supporting training initiatives.
- Support the General Manager, Superintendents, and other staff with administrative tasks, such as scheduling, document preparation, travel booking, and coordinating information.
- Provide backup reception support when needed, including answering phone calls, delivering and sending mail, and organizing or ordering office supplies.
- Perform other administrative duties as directed.
- Minimum two years’ experience in an administration, receptionist or office support role.
- Post-secondary education in office administration or a related field is considered an asset, but not required.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Reasonable level of proficiency with Microsoft Office suite.
- Effective attention to detail and a high degree of data entry accuracy.
- Strong work ethic and positive team attitude.
- Able to effectively communicate both verbally and in writing.
- Strong problem-solving and organizational skills.