Bookkeeper/Admin Assistant (Etobicoke)

EMETemployment View all jobs

  • Toronto, ON
  • Permanent
  • Full-time
  • 2 months ago
Bookkeeper/Admin Assistant (Etobicoke)
Job Order ID: 8635
Employment Type: Hourly Salary
Web Publication Date: 2/11/2026 12:00:00 AM
Number of Positions: 1
Schedule: 2 - 3 days per week (Mon/Tue/Wed due to invoicing and payroll needs and timing)
Job Location: Toronto
Brief Description:Our employer is a Canadian-owned and operated business with 45+ years in the industry. They are looking for an individual with a minimum of 4+ years of Full Cycle Accounting Bookkeeping AND QuickBooks Desktop Pro experience (Not QuickBooks Online) for an on-site role.Job Function:Accounts Payable
  • 4yrs+ of QuickBooks Desktop experience using all QuickBooks Desktop functions
  • Process received invoices
  • Verify goods receipt against invoices and payment amounts
  • Prepare payment to vendors
  • Prepare HST / WSIB remittances
  • Reconcile bank account on a monthly basis
  • Manage all accounts payable functions
Accounts Receivable
  • 4yrs+ of QuickBooks Desktop experience using all QuickBooks Desktop functions
  • Prepare customer invoices on a weekly basis and distribute via email
  • Prepare customer account statements/reports on a weekly/monthly basis
  • Communicate with customers via phone and email regarding accounts and overdue payments
  • Manage all accounts receivable functions
Additional Accounting Duties
  • Reconciliation and preparation of monthly and yearly statements
  • Calculate and process bi-weekly payroll and stat holiday pay
  • Calculate and prepare company HST payments
  • Prepare monthly WSIB payment calculation and submit online
  • Manage bank account and credit card reconciliations
  • Maintain an orderly filing system
  • Review bank statement, prepare bank deposits and manage inter-company general ledger reconciliations and journal entries
  • Track specific weekly/monthly expenditures and data
  • Assist in year-end audit preparations and external audits
  • Complete month-end closing
  • Identify process improvements and system efficiencies
Other Duties
  • Project management / back-up
  • Maintaining accurate and current record of vehicle service/repairs
  • Other office/administrative duties as required including booking truck maintenance appointments

Job Requirement:Job Requirements and Essential Skills/Qualifications
  • 4+ years minimum experience with QuickBooks Desktop (only candidates with QuickBooks Desktop Pro software experience will be considered)
  • 4+ years minimum experience in Canadian accounting practices
  • A bachelor's degree in accounting or a related field is an asset
  • Excellent oral and written communication skills
  • Strong proficiency with Microsoft Office (Excel, Word, Outlook)
  • Tech-savvy and the ability to learn new software
  • Excellent planning and organizational skills
  • Detail orientation and a strong focus on follow-through and follow-up
  • Fluent English speaking, reading and writing skills and legible handwriting
  • Hardworking, enthusiastic, positive and flexible ``can-do'' attitude
  • Ability to set and achieve goals with limited supervision
  • A willingness to learn and continually expand your skill set
  • Excellent organizational, teamwork, communication and problem-solving skills
  • Strong ability to manage multiple priorities
  • Excellent customer service skills, including a pleasant and upbeat telephone demeanour
  • Ability to keep business matters strictly confidential
  • Previous sales experience is an asset
  • This is an onsite role

EMETemployment