Property Manager Assistant
- Vancouver, BC
- $50,000-55,000 per year
- Permanent
- Full-time
Location: Vancouver, BC
Salary: $50,000–$55,000 per year + benefitsAbout the Role:
Our client, a reputable property management firm in Vancouver, is seeking a highly organized and detail-oriented Property Manager’s Assistant to join their team. This role offers an excellent opportunity to gain hands-on experience in property administration and support a busy Property Manager in the day-to-day operations of residential strata buildings.Key Responsibilities:
- Assist the Property Manager with administrative and operational support
- Prepare and distribute correspondence such as bylaw violation notices, chargebacks, alteration approvals, and council responses
- Track arrears, issue billing notices and lien warnings, and coordinate documentation with legal counsel for collections or foreclosures
- Proofread, distribute, and upload strata minutes and general notices
- Monitor and remind the Property Manager of key deadlines for notices and documentation
- Follow up on insurance renewal confirmations and warranty updates
- Prepare for Annual General Meetings (AGMs), including materials like ballots and sign-in sheets, and occasionally attend to assist
- Maintain and update community websites, post notices, and upload documents
- Input and update meeting dates, classifieds, and owner contact information in management systems (e.g., AV and Info-Tracker)
- Coordinate billing address changes with vendors
- Assist in amalgamating bylaws and ordering visitor parking passes
- Scan, file, and manage resident information and Form K processing
- Generate payout slips and create internal forms as needed
- Support owners with AV login access and user issues
- Arrange and track the distribution of building keys, fobs, and enterphone updates
- Process invoices such as utility charges (e.g., gas)
- Order and create signage and building posters
- Maintain a bylaw violation tracker and other administrative records
- Previous experience in property management or administrative support is an asset
- Strong attention to detail and ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficient in Microsoft Office and comfortable using property management software
- Professional demeanor with a client-service mindset
- Ability to work independently and as part of a collaborative team
- Salary range: $50,000–$55,000 per year, commensurate with experience
- Comprehensive benefits package