Executive Assistant, VP Design
Arc'teryx
- North Vancouver, BC
- Permanent
- Full-time
- Providing exceptional administrative support with scheduling and calendar management
- Organizing international and domestic travel arrangements
- Organizing and submitting expense reports in a timely manner
- Developing agendas, meeting minutes, and presentation materials
- Drafting email correspondence and maintaining an organized inbox
- Ensuring clear communication and alignment across multiple diverse functions globally
- Supporting with the setup, coordination and execution of key cross-functional team meetings occurring in the office
- Working cross-functionally and collaborating to ensure both physical and digital meetings run smoothly
- Setting meeting agendas and working with relevant teams to ensure needs are met and key follow-up actions are initiated
- Organizing and agenda planning for offsites and workshops
- Spearheading the Live It culture and setting up activities and outings for the teams you support
- Working towards your own professional development goals based on your areas of interest in the business
- Developing and implementing process improvements to enable effective operations within the Design teams
- Collaborating with the other EAs within the function to ensure effective support across the Creative leadership teams
- You have 3+ years' of Executive Assistant experience and you are looking to grow your career as an EA
- You're a whiz with the Microsoft Office suite and have excellent business acumen
- You are seasoned in creating compelling PowerPoint decks and developing presentation materials
- You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities
- You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
- You know how to prioritize and effectively manage the logistics of an Executive's schedule: pre-reads, agendas and following up on action items are second nature to you
- You're not afraid of meeting new people, building relationships and creating partnerships across the organization
- You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
- You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business