Manager, Procurement and Contracts, Administration
LHIN
- Ontario
- Permanent
- Full-time
- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan
- Hybrid work environment and flexible work location (position can work in any of the 14 HCCSS office locations across the province)
- Works with Administrative functions to develop a procurement strategy roadmap
- Executes procurement roadmap through the preparation and execution of procurement documents which provide an open and fair procurement process in alignment with OPS Directives and guidelines
- Supports the Administrative functions in the development of business requirements, evaluation criteria, an scoring of vendor bids
- Negotiates and awards contracts in collaboration with Director, Corporate Procurement & Contracts
- Achieves value for money for HCCSS
- Ensures compliance with Directives and procurement policies and procedures and creates new policies and procedures as required as Directives change
- Manages contracts including monitoring contract compliance and overall impact on budget
- Develops and analyses reports for the purposes of quality improvement and performance management
- Prepares procurement reports as required by the MOH and other external stakeholders
- Prepares business cases for senior management and Board sign-off for single or sole source procurements
- Provides senior management and management with an awareness and understanding of the procurement cycle
- Advises on procurement method, contract terms and conditions, contract management and vendor performance management.
- Maintains relationship with Vice-Presidents of Administrative functions to ensure business requirements are being met
- Responds to vendor procurement enquiries on behalf of HCCSS
- Builds and maintains relationships with HCCSS employees to promote collaboration and enhance the perceived value of procurement services
- Maintains effective business relationships with contracted vendors and suppliers, as well as Administrative functions to promote quality service and resolve issues in a collaborative and efficient manner
- University Degree in a related field, college diploma and/or equivalent education and experience
- Supply Chain Certification (CPSM) or equivalent purchasing/procurement certification an asset
- 5-7 years' experience in procurement field plus 1-2 years’ leadership preferred
- Previous support of Administrative functions procurement including Information Technology, Finance, Human Resources, Quality and Risk, and Project Management
- Knowledge of concepts, latest issues, leading practices and procedures for procurement and contract administration management, monitoring, and compliance
- Understanding contract law and related legislation, OPS or BPS Directives and Trade Agreements
- Good knowledge of related budgeting, financial, and monitoring processes (e.g., billing, invoicing, planning, performance reporting, etc.)
- Expert knowledge of procurement tools and systems available
- Demonstrated excellent planning and organizing skills to manage a variety of contracts and processes simultaneously
- Advanced ability to use MS Office applications (e.g., Word, Excel, PowerPoint, Teams, etc.)
- Listens effectively to requirements and demonstrates strong communication skills to write technical documents and discuss specifications/conditions with relevant parties
- Proven leadership skills to provide guidance, mentorship, direction and feedback
- Strong negotiation skills to support contract discussions
- Strong communication skills, both verbal and written, related to contracts, policy development, briefing notes, business cases, training and education
- We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.
- Understanding of the HCCSS stakeholders, client service delivery frameworks and methods, and issues and priorities within the health care sector and their impact on procurement
- Expert customer service skills; understanding of HCCSS’ stakeholders, organizational framework and issues and priorities within the healthcare sector, including their impact on procurement
- Preference will be given to candidates who are proficient in both official languages