Dean's Assistant, Hospitality
George Brown College
- Toronto, ON
- $32.42 per hour
- Permanent
- Full-time
- Managing activities to ensure the efficient day-to-day operation of Dean's office: providing executive administrative support and general management of the office including smooth operations of digital tools.
- Addressing day-to-day operational concerns with timely and effective decision making and work completion in the Dean's Office.
- Enabling process changes, document and information management and digital tool adoption to support business decision-making including the use of software tools; planning and coordinating implementation of the selected tools and process changes.
- Managing day-to-day networks, and programs such as Microsoft Office 365, WebX, and OneDrive.
- Developing a plan for communications deliverables including the development of schedule for and execution of the Dean's regular outreach to industry.
- Developing professional communication and working relationships with industry partners.
- Anticipating the needs of the Dean and, upon advisement, communicating regularly with the college senior management team, academic, professional and support staff; communicating regularly with other institutions, provincial government staff, and responding to/coordinating response to general inquiries (email, phone, written, social media, teleconferences, etc.).
- Planning and reconciling the Dean's budgets, processing expense claims, paying invoices, scheduling travel arrangements, catering, telephone, and generating special contracts as required & processing of invoices (average 120 annually).
- Other related duties as assigned.
- Minimum three-year diploma or degree from a recognized post-secondary institution in Business Administration, Office Administration, Hospitality Management, or equivalent.
- Minimum five (5) years of progressive experience in a senior administrative/coordination capacity in an educational, hospitality or business environment.
- Experience in a senior administrative capacity must include: managing a senior level manager's schedule and calendar; coordinating travel arrangements abroad and locally and related travel planning; event planning and coordination.
- Experience interfacing/liaising with various levels of government, college, external organizations, business, and industry.
- Experience with reconciling budgets, expense claims and processing invoices and contracts.
- Advanced level Microsoft Office applications, using a variety of software tools and writing reports, written reports/materials, and presentations, developing spreadsheets and databases.
- Oral and written communication and presentation skills using all current technologies.
- Excellent organizational, time management, prioritization, and planning skills.
- Demonstrated collaboration, teamwork, and interpersonal skills at a professional level.
- Demonstrated commitment to uphold the College's priorities on diversity and equity.
- The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.
- GBC employees, please use
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