Accounts Payable Administrator
Graywood
- Toronto, ON
- Permanent
- Full-time
- Weekly input of vendor Invoices, daily bank deposits and weekly payment runs
- Scan/File – vendor invoices along with proof of payment remittances in hard and soft copies
- Manage the Centralized AP Inbox to ensure invoices are allocated by projects for timely approvals and invoice/payment processing
- Retrieve vendor invoices and verify accuracy of the invoice totals, taxes, billing entities, including matching them to purchase orders, contracts, receiving reports as well as specific back-up details
- Assist with managing the AP workflow by coordinating with the Development, Construction, Marketing team and other departments within the company as well as with external stakeholders
- Verify vendor account status and respond to inquiries from vendors, ensuring accounts are settled and/or outstanding balances correspond with supplier records
- Assist with monthly contract tracking & bank reconciliations
- Ensure that payments requiring a co-signature are communicated to the Project Accountants and that all co-signatures are present prior to issuing payments.
- Prepare excel spreadsheets to assist in the reconciliation process and extract data for various projects
- Provide monthly status updates on AP invoices
- Maintain accurate documentation and filing (electronically and manually) by projects or companies to facilitate easy reference
- Ensure all bills are paid on time and due dates are tracked electronically. E.g., tax bills, commissions, condo CAM charges, etc.
- Provide clerical support to the accounting department
- Help manage the AP Vendor Master list and other AP documentation, policies, and procedures
- Work with Project Accountants on monthly construction draw packages
- Participate in special projects and initiatives as required
- Ensure compliance with all health and safety, quality and environment legislation and standards.
- Carry out additional ad hoc duties as required.
- 3 to 5 years of Accounts Payable (AP) experience. Experience using JONAS within the construction industry is an asset
- Detailed oriented & excellent organization skills
- Process driven
- Works with a sense of urgency
- Multitasker & problem solver
- Excellent communication skills
- Team player
- Information Technology technical experience preferred
- University degree or college diploma in Accounting, Finance, or related field.