Accounts Payable Administrator

Graywood

  • Toronto, ON
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
Job Title: Accounts Payable AdministratorReporting To: Manager, Accounts PayableDivision/Department: Finance & AccountingLocation: TorontoJob BackgroundGraywood is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian markets. During its 37-year history, Graywood has managed 54 projects, with 31,400 housing units and a combined value of $8.8 billion. The management team has overseen development across several asset classes including for-sale residential, seniors housing, office, retail, and industrial, providing Graywood with first-class depth and breadth of experience.Due to continued growth, we are our looking for an Accounts Payable Administrator.Principal Responsibilities
  • Weekly input of vendor Invoices, daily bank deposits and weekly payment runs
  • Scan/File – vendor invoices along with proof of payment remittances in hard and soft copies
  • Manage the Centralized AP Inbox to ensure invoices are allocated by projects for timely approvals and invoice/payment processing
  • Retrieve vendor invoices and verify accuracy of the invoice totals, taxes, billing entities, including matching them to purchase orders, contracts, receiving reports as well as specific back-up details
  • Assist with managing the AP workflow by coordinating with the Development, Construction, Marketing team and other departments within the company as well as with external stakeholders
  • Verify vendor account status and respond to inquiries from vendors, ensuring accounts are settled and/or outstanding balances correspond with supplier records
  • Assist with monthly contract tracking & bank reconciliations
  • Ensure that payments requiring a co-signature are communicated to the Project Accountants and that all co-signatures are present prior to issuing payments.
  • Prepare excel spreadsheets to assist in the reconciliation process and extract data for various projects
  • Provide monthly status updates on AP invoices
  • Maintain accurate documentation and filing (electronically and manually) by projects or companies to facilitate easy reference
  • Ensure all bills are paid on time and due dates are tracked electronically. E.g., tax bills, commissions, condo CAM charges, etc.
  • Provide clerical support to the accounting department
  • Help manage the AP Vendor Master list and other AP documentation, policies, and procedures
  • Work with Project Accountants on monthly construction draw packages
  • Participate in special projects and initiatives as required
General
  • Ensure compliance with all health and safety, quality and environment legislation and standards.
  • Carry out additional ad hoc duties as required.
RequirementsKnowledge& Experience
  • 3 to 5 years of Accounts Payable (AP) experience. Experience using JONAS within the construction industry is an asset
Skills
  • Detailed oriented & excellent organization skills
  • Process driven
  • Works with a sense of urgency
  • Multitasker & problem solver
  • Excellent communication skills
  • Team player
  • Information Technology technical experience preferred
Qualifications
  • University degree or college diploma in Accounting, Finance, or related field.
Graywood is an equal opportunity employer that values the unique skills and experiences of each of our candidates; recognizing that each prospective team member of Graywood Developments Ltd. contributes to our efforts in building a diverse and inclusive place to work.Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.

Graywood